Position Summary:

The Level 3 Human Resources Administrator is responsible for performing a wide variety of clerical and administrative duties for the Human Resources Department.

Primary Duties & Responsibilities:

• First Level Employee Support: With a focus on employee-centered service, triage and address or escalate employee inquires and concerns whether in person, via email, or by phone
• Employee Records: Maintain and update both physical and electronic employee records, ensuring order, accuracy, confidentiality and compliance with procedures and legal requirements
• HR Systems: Initiate and process various transactions in the HR information management system ensuring accuracy and data integrity (e.g., new hires, promotions, wage changes, leave of absence, timecards, performance documents, etc.)
• Reporting and Analytics: Generate and analyze HR reports to provide insights and support strategic planning.
• Payroll Support: Assist with preparation of timecards; coordinate errors and retro-active adjustments with HR team and/or shared services payroll.
• Support Employee Services: Serve as primary day-to-day employee, and sometimes vendor, contact for employee services, such as:
  • Uniforms – new services, termination of services, employee complaints, direct sales orders, invoice review and reconciliation
  • Safety Shoes – provide employee support for orders, issues, reimbursements, and distribution
  • Safety Glasses – assist employees with distribution and reimbursements
• Recruitment Support: Support recruitment process.
• Schedule interviews with hiring managers and candidates.
• Send calendar invites, prepare interview packs, and confirm details with all parties.
• Collect and organize resumes, applications, and interview feedback.
• Assist in preparing offer letters or onboarding documents.
• Coordinate pre-employment screening and reference checks as required.
• Assist in setting up onboarding sessions.
• Ensure new hire paperwork is completed and systems access is arranged.
• Events and Hospitality: Provide hospitality support for events, including: securing space, preparing packages, managing catering, meeting setup, etc.
• Benefits Administration: Assist day-to-day administration of employee benefit programs, including leaves of absence under the Family and Medical Leave Act (FMLA)
• Office Management: Order and maintain stationary supplies for the Human Resources department.

Required Skills:

• Must be service oriented; we know that our people are the reason for our success, so our HR team is accessible, approachable, and service-oriented, with a focus on continuously improving the employee experience.
• Knowledge and experience in administration and compliance of HR operations
• Experience working with an HRIS, Workday and ADP Vantage preferred
• Ability to interact with individuals at all levels within the organization, as well as external third party representatives.
• Strong communication and follow through skills
• Ability to manage multiple tasks and projects in a demanding environment and to work with minimal supervision.
• Strong work ethic and high level of confidentiality and integrity
• Excellent written presentation skills.
• Must have the knowledge, skill, and ability to meet expectations for required competencies in position, which includes: 1) safety, health, and environmental awareness, 2) business ethics and compliance, 3) technical/professional competence and quality & time management, 4) interpersonal relations and communication skills, 5) initiative, flexibility, innovation, and adaptability, 6) continuous improvement and problem solving, and 7) planning and organizing.

Required Experience:

• 3-5 years relevant experience, 5+ preferred

Level of Education:

• High School diploma or GED is expected.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

This position requires use of information or access to production processes subject to national security controls under U.S. export control laws and regulations (including, but not limited to the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR)). To be qualified to work in this facility, a successful applicant must be a U.S. Person, as defined in those regulations, and able to supply evidence of that qualification prior to starting work or be authorized to receive controlled information under a specific license or permission from the relevant government agency. The U.S. export control regulations define a U.S. person as a U.S. Citizen, U.S. National, U.S. Permanent Resident (i.e. &39;Green Card Holder&39;), and certain categories of Asylees and Refugees.

Working Conditions/Physical Requirements:

N-Never, O-Occasionally (<20), F-Frequently (20-80), C-constantly (>80)